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Google Contacts: Where Connectivity is Only One-Touch Away

Google Contacts helps you keep all your contact information in one place and reach several people simultaneously, without manual work. You can organize better, saving time and effort while keeping the contact information in sync across the devices you use. Google Contacts is a contact management service developed by Google.

Google Contacts is a way to store and organize contact information about the people you communicate with. Each contact can contain basic information like names, email addresses, and phone numbers, but can also include extended information, like physical addresses, employer, department, or job title.

There are 2 different types of Google Contacts. Each is managed separately and contains similar, but not identical, information. Google Apps account administrators manage the Google Apps Directory, the domain-wide contacts list. Users manage their own personal contacts, called My Contacts, using the Contact Manager.

Although these contact types are managed separately, the information is merged in the display. Users see a single profile for each contact entry when viewing information in the Contacts Manager or on a mobile device.

  • The Google Apps DirectoryThe Google Apps Directory lists the contact information of the domain users and Google Groups. It can also include external contacts, contractors or suppliers, and Calendar resources if the administrator adds them. A Google Apps account administrator manages the Google Apps Directory.

  • My Contacts: My Contacts is the list of people an individual user manages. Users add contacts to this list manually or by copying and saving entries from the Google Apps Directory. Users can add, edit, and delete contacts and contact groups using the Contacts Manager. My Contacts are private and cannot be shared with other users, but when a user sends an email, recipients can see the names a user has saved for each contact.

More information on each Google Contact type is given below

Creating New Contact:

Google contact comes with a clean UI for the web-based version. On the top left corner, there is an option named create contact clicking on which you get a few fields such as Name, Company, Job, Email, Contact Number, Notes, etc., for which you need to enter values and submit.


It stores all the saved contacts with details provided such as Name, Phone Number, and Email.

Frequently contacted versus directory:

Frequently contacted is the automatically generated list which changes as per the frequent usages of Google Contacts via calling or mailing process. The more contacts are used, the higher the chances of those appearing at the top. Directory on the other side comes with the preloaded contacts by default comes under nested domain/subdomain contacts along with contacts saved details such as profile pic, Name, Email address, etc.

Merge & Fix:

Well, there always is a chance of duplicate contacts and as always Google has a predefined solution ready to solve the issue in one go. The Merge & Fix button can be found in the top left fifth option of Google Contacts. Usually, it automatically detects duplicate contacts with or without missing values and it auto-suggests merging them.


Labeling is one of the most useful features of Google contacts and it's available just after the Merge & fix tab. Labels work like a group where we can segregate all the members under one umbrella. We can send group emails or export contacts even if the merge is also available. Creating labels is also very easy. Just click on + Create label, then rename it and we are done.

Import, Export contacts, and Print:

We can easily import contacts and export contacts to CSV or vcard files and transfer or send them to anyone. For export, we have options available such as outlook CSV, Google CSV, or VCard and we can export any labeled contacts, starred contacts, or the who contact list as well. After exporting a contact to Google CSV, the app usually saves the default download location of our computer.

Other Contacts:

Other contacts do not have a contact number. We can find this option in the bottom left of Google Contacts. Usually in other contacts, without any contact number or email ids where mail may have been sent but not saved, is visible.


Trash is the last option which is open and visible on the bottom left of Google Contacts just below other contacts. Accidentally deleted any contacts? Well, you don't need to be worried anymore, the Trash option is always there to store deleted contacts which will be stored for the next 30 days after deletion. Also, we can recover deleted contacts from where they belonged before deletion.

Google Contacts sync in Android Devices:

Getting Google contacts on Android is very easy. While setting up an old or new account after resetting a fresh new device we need to log in with our new or existing Google accounts which automatically syncs our device contacts with the existing ones available in the same Google Account.

With this process not only the contacts but all other google apps such as Calendar, Drive, Gmail, Keep Notes and many more apps can be auto-synced or manually started or stopped.

Google Contacts sync in iOS:

Yes, it's possible to sync Google contacts on the iPhone as well though the process is a little different than on Android.

To add we need to go to the password and accounts tab which comes under settings. From there we need to ‘Add Account’, choose Google and enter the credentials. Now our Google Contacts are synced with our iPhone as well.


For the Android user, Google Contacts is something that is constantly used to stay connected. Adding Contacts to Google Workspace has improved the utility on a large scale. Not only the contacts but also the mail ids from Gmail are synced as well. This really helps to send Mails in groups which saves time and makes the whole process organized as well.



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