How to Get the Best Out of Cloud Data Storage for Medium-Sized & Large-Sized Businesses?

Top Tips for Google Cloud Data Storage for Medium-Sized and Large-Sized Businesses

Many companies nowadays rely on cloud computing in streamlining their everyday operations. Cloud data storage for medium-sized businesses has been a game-changer for many industries, especially during the pandemic. It made work easier for remote setups.


Data always plays an important role in how businesses make decisions and enhance their services to their clients. A company with volumes of data processed day in and out should have a solid data storage system.



Top Tricks and Tips for Cloud Data Storage for Medium-Sized & Large-Sized Businesses


1. Integrate top-level security for all your data

2. Usage of two-factor authentication

3. Maximise the usage of syncing

4. Organise your data well.

5. Use collaboration on live documents

6. Utilise integrations on cloud data storage


1. Integrate top-level security for all your data


State-of-the-art and regularly updated security systems with encryptions and firewalls are what major cloud providers usually promise you as their clients. It makes all your data safe in the cloud rather than storing them in your local drives – which should be. But this doesn’t mean that all potential risks are gone. Cyber attacks can still go through, specifically through the users or in your case as a business owner, through your staff members. It’s important for staff members to gain a proper understanding of online security. They must also be educated on how to rightfully use the security features of your cloud storage provider.

The best solution is to integrate highly secured password managers, enabling your staff members to have different passwords for all their accounts without having to remember them all.


2. Usage of two-factor authentication

Medium-sized businesses which use cloud storage should integrate two-factor authentication. This gives an extra layer of security, ensuring that the hacker can’t still get into the account. Setting up a two-factor authentication should be compulsory. Additionally, having two-factor authentication alerts users if there is any sign-in from a new device. This prohibits someone who’ll try to access your account and files.


3. Maximise the usage of syncing

One of the nicest benefits of using cloud storage is the ability to immediately synchronize your files and folder to the cloud. With this, everyone in your team will be able to access important data wherever they are. This is particularly great for medium businesses with people working from home or remote locations. If your business has cold files or those that are rarely checked and consulted, the leading cloud providers have options on how to properly store these. These include files that can’t be synced and should be manually retrieved or accessed.

4. Organise your data well.

Now when sharing files with your staff members, you should establish a good structure and rules for consistent file naming. This enables everyone to access the files they need easily and fast. Cloud storage providers offer additional organizational tools. These vary of course from one provider to another. As a business owner, you should look into these tools on how they could help your business operations. For instance, Google Drive has the ability to add a shortcut to a file in a different folder. You can do this by selecting a file and pressing Shift+Z. And then you’ll be able to select a second folder to place the shortcut.


5. Use collaboration on live documents


This action is not only making the best out of your cloud storage but also promoting good communication among your staff members. With cloud data storage, files are accessible to one or two staff members at the same time. For example, if a spreadsheet needs input from a number of people, this task is easily doable.

6. Utilise integrations on cloud data storage

Certain software that most medium-sized businesses use seamlessly integrates into cloud storage. For example, integration of project management software into Google Drive and Dropbox. This enables smooth interaction between processes, beneficial for the productivity of your business. However, in order to keep a safe and efficient system with no security risks, you should periodically check what apps have access to your cloud data storage and remove those you’re no longer using.

Cloud Data Storage Affects Business Operations

Certainly, storing and managing cloud data storage for medium-sized businesses affect any kind of business in the world. Safe storage means the security of all important business data. And security creates confidence between your business and your clients.

  • Always declutter your cloud storage.

  • Assign tags to files.

  • Audit your files.

  • Double-check permission settings.

  • Store all event documents in one location.

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