Let's have a look at the different features that each cloud office system offers.

The term ‘cloud office’ refers to a suite of Software-as-a-Service (SaaS) collaboration and communication tools that combine email, file-sharing, instant messaging, conferencing, as well as document management, search, and discovery.


As you can see in the last blog, it’s helpful to know why pick Google Workspace over Microsoft 365, however, it doesn’t paint the full picture. For that, we need to look at the different features that each cloud office system offers.


Let's have a short view of the cloud office system features


As you can see, it’s helpful to know the similarities for both Google Workspace and Microsoft 365, however, it doesn’t paint the full picture. For that, we need to look at the different features that each cloud office system offers.


  • File Storage - File storage, also called file-level or file-based storage, stores data in a hierarchical structure. The data is saved in files and folders and presented to both the system storing it and the system retrieving it in the same format.

  • Emails - A system for sending messages to one or more recipients via telecommunications links between computers using dedicated software or a web-based service.

  • Desktop applications - A desktop application is a software program that can be run on a standalone computer to perform a specific task by an end-user. Some desktop applications such as word editor and media player allow you to perform different tasks while others such as gaming apps are developed purely for entertainment.

  • Web applications - Google Workspace and Microsoft 365 both offer a comprehensive set of web-based apps, here are the rough equivalents of each product:

Google Docs – Word (word processing)

Google Sheets – Excel (spreadsheets)

Google Slides – Powerpoint (presentations)

Google Sites – Sharepoint (website building)

Google Meet – Microsoft Teams (video conferencing)

Gmail – Outlook Online (email)

Google Keep – Onenote Online (note writing and keeping)

Jamboard – Whiteboard (digital whiteboard tools

  • Collaborations - One of the biggest advantages of cloud office services is the huge collaboration possibilities. Instead of having to wait for a day or two for updates, you can see how your employees are making progress on tasks in real-time. At the same time, you can collaborate with them and work on the same document without disturbing each other. This allows work to be done at a much faster pace, it reduces confusion and miscommunication, and it just keeps everyone on the same page with the tasks at hand.

  • Pros And Cons - The pros and cons of something are its advantages and disadvantages, which you consider carefully so that you can make a sensible decision. They sat for hours debating the pros and cons of setting up their

The term ‘cloud office’ refers to a suite of Software-as-a-Service (SaaS) collaboration and communication tools that combine email, file-sharing, instant messaging, conferencing, as well as document management, search, and discovery.

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